About Us
NLM Photonics is pioneering the future of optical computing, quantum networking, and ultra-high-speed data communications. By seamlessly integrating proprietary electro-optic organic materials with silicon photonics (Silicon-Organic Hybrid / SOH technology), we break through the physical limitations of conventional semiconductor materials. Our technology delivers unprecedented performance, lowering power consumption and massively scaling bandwidth for next-generation data center architectures, AI hardware acceleration, and quantum systems.
Location:
Seattle, Washington
Job Position Description:
Job type: Full-time exempt
Pay range: $75,000 – $105,000 annual salary
Reporting Line: CEO
Direct supervisor: CEO/Director of Finance
Location: On-site (Seattle)
Summary: We are seeking a highly organized and proactive Administrative Assistant to support day-to-day operational efficiency across scheduling, collaboration tools, and administrative finance processes. The ideal candidate is detail-oriented, tech-comfortable, and enjoys bringing order and clarity to fast-moving environments.
Job Responsibilities include but not limited to:
- Manage executive calendars and coordinate meetings, agendas, and follow-ups
- Oversee document repositories across financial, marketing, legal, and technical functions, ensuring materials are accurate, organized, and kept up to date
- Manage purchase order lifecycle, including creation, tracking, and reconciliation with invoices and payments
- Oversee expense reporting, documentation, and budget tracking; liaise with Finance
- Maintain organized procurement, expense, and audit-support records
- Support team collaboration, information access, and process improvements
- Assist with ad hoc administrative projects and operational support
Minimum Requirements:
- 5+ years of experience in an administrative or executive support role
- Strong experience with Microsoft 365, especially Outlook, Teams, and SharePoint
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines simultaneously
- Clear, professional written and verbal communication skills
- Applicants must be authorized to work for ANY employer in the U.S. Employer will not sponsor applicants for work visas.
Preferred Qualifications:
- Background in photonics, datacenter technologies, network technology, semiconductor technologies, and/or hardware development.
- Prior experience in the management of customer workflows and expectations.
- Familiarity with purchase order (PO) management, shipping logistics, and export compliance/documentation
- Consistent track record of driving process improvements and measuring efficiency
- A passion for sharing knowledge and experience driving complex projects end-to-end
As an NLM team member you’ll enjoy:
- All Washington State mandatory benefits, including Washington State Paid Family and Medical Leave and statutory paid sick/safe time off
- Comprehensive insurance, including medical, dental, and vision
- 401k plan
- Flexible paid time off
- 11 Paid Holidays per calendar year
- Eligible for our Incentive Stock Option (ISO) plan
- Eligible for annual bonus
